One of the objectives of the PMBOK® Guide is to promote a common language then why does it include contradictory terms or misleading terms?
Purpose of the PMBOK® Guide
When the Project Management Institute (PMI), its chapters, training providers, and all those who benefit from the PMI and the PMP (Project Management Professional) business promote the PMBOK® Guide, they usually include “common language” as one of the factors and benefits of such a standard.
We do agree that those who study using this book do develop a common language but is it the right language?
The Language – Setting the Scene
All over the guide, and in the names of the processes, process groups, knowledge area there are contradictions that most people either do not realize, or they do not talk about, or they just do not understand it.
OK examples please?
What is the initiating process group? What is its purpose? Why do we use it?
Same for planning process group?
Same for all other process groups?
Think about it before you read further!
I am sure that many readers will come up with various answers but would you agree that these process groups, initiating for example, is about initiating the project?
How about initiating the project or phase? Do you agree, if yes – read on … if not please refer to the guide to read the definitions.
In other words, initiating is about initiating the project or phase, planning is about the project or phase, executing is about the project or phase and so on.
What does that mean?
It means the process groups repeat in every phase.
That means there is no 47 processes for the project; these 47 processes are for the project or phase. Which means, if you have 3 phases on your project, those 47 processes (or at least most of them) repeat THREE TIMES! Four phases, the repeat 4 times … and so on.
Again ———– pause here. If you do not agree with the above; please go back to the guide and read the first three chapters.
We are assuming that you either agreed with the above, or at least went back to the guide to confirm that we are not making this up.
OK … noted … move on!
The contradiction is between the purpose of these process groups and their processes on one side … and their names on the other.
Let us take Develop Project Charter … if you read this name and you did not pay attention to what we listed above … what would you think the charter is for?
Is it for the project?
Most will say absolutely!
Is it possible that it is also for the phase?
Meaning – if you have 4 phases you will have 4 charters?
You should have said yes – every phase has a charter. For sure we will not call it Project Charter, we might not even call it a Charter but it is there. Remember – the definition is “the charter is the document that authorize a project or a phase” so the purpose of the charter is to authorize. Whether you are authorizing a project or a phase does not matter. You may call this stage charter, phase charter, phase authorization, stage initiation … or GO decision.
To summarize the contradiction – if the charter is for the project or phase, then why do we name the process Develop Project Charter?
Is this the only contradiction?
Of course NOT!
The same things apply to many of the other processes; such as Develop Project Management Plan; Direct and Manage Project Work; Acquire Project Team; Develop Project Team; and at least 4 other processes have this contradiction.
I realize some PMI / PMBOK “loyalist” will think we are criticizing – or we are attacking – or we are being picky … but we ask them to think again.
If I ask you to name the project phases what would you say? Some – if not many – will say Initiating, Planning, Executing, Closing!
If you just said that – that means you are confusing the project phases with the names of the process groups … it also means the use of the contradictory terminology is helping —- helping — helping — not in creating a common language but in creating confusion on the differences between project life span and project phases.
We have written quite a few articles on this before – so you can refer to them.
We welcome your opinion especially if your opinion does challenge what we list here!