Is it time to rethink the project management function?

Is it time to rethink the project management function? What triggered this discussion, is a recent post on rethinking the PMO. I know I have written on this topic before, but many articles on social media keep popping up, which encouraged me to write again. Today, we will make the case to rethink the project management function. We advocate moving from PMO to OPM, organizational project management.

First, we will start with some definitions to ensure alignments.

Project Management Definitions

First, we need to define what is a PMO. We know some refer to PMO as a project management office, others refer to it as a program management office. We have even seen this term used to mean project management officer. And the list goes on.

Rethinking the PMO?

It is a common knowledge in the project management community that PMOs usually do not last long. It is common that they fail within 2 to 3 years from their establishment. Consequently, we have seen a new trend in regard to PMO. We are starting to read about alternative PMO, Agile PMO, next-generation PMO, national PMO, even vision realization office or VRO. Therefore, we are seeing many posts and articles about “rethinking the PMO.”

New Concepts or Re-Packaging

Here we must ask are we seeing new concepts for Organizational Project Management or just repackaging of all terms? Another way of looking at this, is to question whether these new trends are the answer to the challenges faced by organizations in managing projects or just Band-Aids to make things look nice?

The three letters

When I read some of those PMO articles and posts, they remind me of the joke about the three letters. Here is the joke:

An outgoing CEO gave his successor three letters and told him the following. “When things go bad opened the first letter, later open the second letter and ultimately open the third one.”

Sure enough, things went bad so the new CEO open the first letter and read “organize a meeting and blame your predecessor.” So the new CEO did exactly that and things improved. After a while, things went bad again and it was time for the second letter. The second letter suggested to the new CEO to call for another meeting and propose re-organization plan. Everybody was happy until the next crisis and it was time again for the third letter. The third and last letter had one sentence on it, “write three letters.”

PMO Failure

Back to the PMO, is this what’s happening in the project management community? The PMO fail we blame the previous director or manager. The new PMO fails again reorganize. And here we go again one more time the PMO fails and maybe shut it down. And this cycle might repeat every few years.

Further, another recent trend is blaming the methodology. Waterfall or traditional project management doesn’t work we need agile, we need a scrum, we need a hybrid, and so on. What we think is the following: is it time to rethink the project management function in organizations? Do we need to stop playing with failed concepts and using band-aids where a more drastic solution is needed?

Rethinking the Project Management Function

Rethinking the Project Management FunctionWhat do I mean by the term project management function?

Maybe to make things easy let’s think of HR function, marketing function, finance function, IT function, and all the other functions that exist in an organization. Why are these areas of work, formal organizational functions, and are usually managed through departments or divisions but project management is not?

  1. Why we have an HR department but not a project management department?
  2. Is having an IT department more important than a project management department although most of the IT work is done through projects?
  3. Why do we have marketing department but we don’t see a need for a project management department?

The answer is clear:

Organizations have not seen the value of project management or accepted that project management as an independent domain and vital to organizational success. Maybe too many PMO failures have clouded their judgment and led to think that PM is just waste or overhead. They see project management as a commonsense business, which is okay for a commonsense project that is simple and quite small. What they often do not understand that it is not common sense to depend on common sense to manage none common sense projects. Project management has proven its strategic value and is not limited to basic projects. Whether we want to manage small simple projects or large and complex projects we need a formal approach to managing projects. Organizations need a methodological approach that is systematic and sustainable for managing all type of projects.

Closing Comments: Organizational Project Management

Organizational Culture and Organizational Project Management

The current version of the links between QMS – OPM System – and Corporate Processes

We agree that we need to consider rethinking the PMO, but why stop with band-aids? This is why we think it is time to rethink the project management functions. We need to have the right organizational culture that helps raise performance to new levels instead of holding us down. Organizations should build the capabilities and capacities for managing projects to be agent and catalyst for organizational success. If the organization deliver value through projects then we cannot understand why they wouldn’t have a project management department in a similar fashion to marketing or HR.

Once again, if you deliver value through projects then you must have a formal project management function. A project management function would be manifested in a department or division. That doesn’t mean this department will manage all organizational projects. A PM Department would have to set the policies, guidelines, procedures, governance structure, and the full Organizational Project Management system. An OPM that would be tailored approaches and include tailored methodologies.

Looking forward to reading your comments.

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